Application and Selection

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Please submit your application for one of the 20 Prae-Doc positions at LogiCS@TUWien via the TU Wien –  Online Application Portal.
If you have any questions regarding the application procedure for LogiCS@TUWien or for technical support feel free to contact us under msca(AT)vcla.at.

 

You can also take a look at the job description on EURAXESS.

◊ Download the “Application and Selection Process” as PDF.

 

Timeline 

 

The First Call for Applications is already closed (application Deadline on Dec 30, 2021).

The Second Call for Applications opens in February 2022. 

Start of LogiCS@TUWien PHD-School: June 2022

 

Application & Selection Process

Applications for the First Call must be submitted through the TUW Job-Portal from October 8, 2021 until December 30, 2021.

All application documents (including diploma and transcripts) must be in or translated to English.

The application and selection process is articulated in several stages. After a preliminary eligibility check, all the applications will be reviewed in a three-step evaluation process.

The recruitment process will implement the guidelines set forth by the European Charter for Researchers and the Code of Conduct for the Recruitment of Researchers.

 

1. Eligibility Criteria & Application Requirements
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    It is the responsibility of the applicant to make sure that his/her reference persons have sent their recommendation letters before the deadline to: tuwdoc(AT)tuwien.ac.at.
    Each missing letter reduces the score in the background check (each letter counts).

     Eligibility Criteria
    • At the Call deadline, all candidates for an ESR position must be in the first four years (full-time equivalent research experience) of their research careers and must not hold  a doctoral degree.
    • The applicants are expected to have completed an excellent diploma or master’s degree at the Call deadline in one of the following subjects: computer science, mathematics, or a related field (i.e., computer engineering, business informatics, etc.). This will guarantee that the candidates have acquired fundamental education in a research area relevant to LogiCS@TUWien. 

    If you do not possess the qualification/degree entitling you to embark on a doctorate at the call deadline, please provide an official verification letter from your supervisor that your MSc Thesis will be completed by the date of employment:

    • Please note that – according to the guidelines of the Marie-Skłodowska Curie Mobility Rule – applicants for LogiCS@TUWien must not have resided or carried out their main activity (work, studies, etc.) in Austria for more than 12 months between January 1, 2019 and December 30, 2021.
     

     

     Application Requirements
    All application documents (including diploma and transcripts) must be in or translated to English.

    The application of the candidates (in writing) should include:

    • a letter of motivation (detailing previous research achievements, research goals, career plans) 
    • a complete CV, including a list of previous scientific expertise, awards, grants, stays abroad, attended lectures
           attended summer schools, attended workshops, skills, and publications (if applicable)
    • an abstract in English of the applicant’s master’s thesis
    • a complete list of completed studies and transcripts of all grades and an
           explanation of the grading system(s) used in these degree certificates.
    • contact details of two reference persons (at least one academic) who are willing to provide a letter of recommendation.
           The letters should be sent to tuwdoc(AT)tuwien.ac.at before the application deadline.
    • proof of proficiency in English (usually TOEFL/IELTS/CAE) or confirmation of previous studies (Bachelor, Master) in English
    • at most three research projects (among the proposed ones) 
    • Applicants are required to commit to H2020 ethical principles and guidelines (Art. 19)

    2. Eligibility Check (approx. starting week 1 after application deadline)
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    Each application will be assigned a score ranging from 1 (poor) to 5 (very good) averaged and rounded to the first digit after the decimal. 
    If the score is above or equals the threshold of 3.5, the candidate will be invited to a first interview via teleconference, otherwise she/he will be notified within one month after the application deadline about the reasons of exclusion.

    Evaluation Criteria Indicators Source Weight
    Academic qualification (45%) BSc grade point average Transcripts 10%
    MSc grade point average Transcripts 10% 
    Match of the studies with the research fields of the doctoral college based on the reviews of the experts 10%
    Letters of reference based on the reviews of the experts 15%
    Research interest, motivation and compatibility (40%) Motivation based on the reviews of the experts 15%
    Knowledge and previous research experience in the PhD research projects chosen by the applicant based on the reviews of the CV (e.g., publications, attended conferences, workshops, grants and awards, summer schools) by the experts 25%
    Complementary Skills (15%) English language skills English language certificates, or English as native language or English as graduate studies 10%
    General skills and advanced experience based on merits, such as professional or volunteer experience, stays abroad, etc. 5%

    Table 1: Evaluation Criteria for Background Check

    3. Video Interview (approx. starting week 5 after application deadline)
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    In the first interview via teleconference, the candidates will be asked questions on their motivation, learning and working style, and on other scientific, professional or volunteer experiences (ca. 20 min). In turn, the candidates may ask questions to the supervisors and the doctoral program management (ca. 10 min).
    During the interview the Personal Interview Panel (PIP) will assess the motivation of the candidate, her/his knowledge of the relevant topics, the learning & work-style of the candidate, the English communication skills and the compatibility of the chosen research project(s) to the program. 

    The PIP will assign a score between 1 (poor) to 5 (very good) with at max one digit after the decimal. If the score is above or equal to the threshold of 4, the candidate will be invited to the second interview in-person, otherwise she will be notified within a week after the interview about the reasons of exclusion.

    Evaluation Criteria Indicators Source Weight
    Motivation, Research Experience (70%) Knowledge and previous research experience Assessed by the PIP, based on the interview 40%
    Motivation Assessed by the PIP, based on the interview 30%
    Complementary Skills (30%) Communication skills Assessed by the PIP, based on the interview 20%
    Additional relevant skills and experience Assessment (based on the interview) by the PIP of additional skills, such as leadership, working in a team or international, interdisciplinary or inter-sectoral (non-academic) experience

    10%

    Table 2: Evaluation Criteria for the Video Interview

    4. In-Person Interview (approx. starting week 8 after application deadline)
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    If the physical presence of the candidate is not feasible (e.g. visa issues, pandemic, travel restrictions) the interview will be held remotely.
    The Program Manager and a member of the Equal Treatment Committee will participate in the meeting to ensure that equal opportunities are given to all the candidates. During this second interview, candidates are expected to give a presentation in English (20 min) on their MSc thesis, followed by a scientific discussion on the presentation and thesis (10 min).
    Then they are expected to give a presentation of a scientific paper chosen by the potential supervisors (20 min), followed by a scientific discussion on the presentation of the paper (10 min). 

    The Personal Interview Panel will then assign a score ranging between 1 (poor) to 5 (very good) with at max one digit after the decimal based on this second interview and the evaluation criteria.

    Evaluation Criteria Indicators Source Weight
    Scientific Skills (85%) Quality of scientific presentation and discussion Assessed by the PIP, based on the presentation of the
    MSc thesis
    45%
    Capacity to understand and to present the scientific literature related to the chosen research project Assessed by the PIP, based on the presentation of the assigned scientific paper 40%
    Complementary Skills (15%) Communication skills Assessed by the PIP, based on the interview 15%

    Table 3: Evaluation Criteria for the In-Person Interview

    5. Final Ranking (approx. starting 9 weeks after online submission)
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    The final consensus meeting (remote, if needed)  will include the members of the Selection Committee and independent experts.
    For each candidate a final score will be computed by adding the scores of the previous evaluation steps weighted as defined in Table 4. 
    Then the candidates will be grouped according to the chosen prospective supervisor and ranked in each group according to the final score. If two or more candidates have the same final score in the group, priority will be given to the candidate that has obtained the best score in the in-person interview. If also this is the same, the priority will be given to the candidate with the best score
    in the video interview. In the case of a tie (ex-aequo), the SC will consider diversity criteria (e.g., underrepresented gender, researcher with physical disabilities) and in the ultimate case toss a coin.

    The top researchers for each group will be then ranked according to the same criteria and tie-breaking priority. The top candidates will be chosen to fill the positions available for each prospective supervisor in each call.
    The ranking list will be presented to the Steering Committee who will endorse the final decision. Subsequently the candidates will be notified about the final decision.

     

    Evaluation Step Score Weight for the Final Ranking Threshold Ex-aequo Priority
    Background Check 1 (low) – 5 (high) 35 % 3.5 low
    Video Interview 1 (low) – 5 (high) 25 % 4 medium
    In-person Interview 1 (low) – 5 (high) 40 % 4 high

    Table 4: Score range, weights for final ranking, thresholds, and ex-aequo priority order for each stage.

    Human Resources will prepare the employment contracts for the successful candidates. They will also be provided with administrative support regarding visa, university registration as a PhD student etc., as well as with all possible informational support.

    The supervisor is chosen during the admission process of the student for the LogiCS@TUWien program in a mutual agreement with the supervisor and the student.
    The co-supervisor is chosen after the doctoral student has defined her/his concrete research goals at a later stage.

    If the candidates believe that the evaluation of their application was not properly handled, or that the results of the eligibility check are incorrect, they may appeal for a redress procedure within one week from the notification under msca(AT)vcla.at.

     

     

     


    Funding 

    This project has received funding from the European Union’s Horizon 2020 research and innovation programme under the Marie Skłodowska-Curie
    grant agreement No 101034440. Co-funded by the European Union